It’s Time for our Online Annual Safety / Company Meeting! 🙂

The achievements of our company, both big and small, are a result of the dedication and hard work of our extraordinary team. We appreciate your time in completing the Online Meeting.

As we come together for this annual meeting, we will be focusing on the following:

Safety Awareness and Training
Compliance
Prevention of Accidents and Injuries
Communication
Building a Safety Culture
Performance Improvement
Continuous Improvement

In summary, our annual safety and company meeting is crucial for fostering a culture of safety, ensuring legal compliance, and reducing the risk of accidents and injuries in the workplace. It serves as a platform for communication, education, and collaboration among employees and management, ultimately leading to a safer and more productive work environment.

Please reach out to Kimber (HR Director) or Edwin (Safety Manager) via Pronto with any questions you may have.

Please complete this meeting by Friday, December 29, 2023.

In addition, kindly clock into 2023 Annual Company Meeting while completing the items.

Southam Wi-Fi password: backcountry
Southam Guest Wi-Fi password: WelcomeGuest!

MCON Wi-Fi password: MCONmgmt

Employee's Full, Legal Name *

First

Last

Date *

Company *

MCON
Southam
Uneeke
Fluid Dynamics

Has your mailing address changed in the last year? *

Emergency Contact *

First

Last

Emergency Contact Phone Number: *

COMPANY HOLIDAY PARTY

We would love to hear your thoughts regarding the Christmas Casino Party,: *

It was awesome, let's do it again
It was fun but I like changing things up each year
I would rather do family activities
I couldn't make it but would like to attend a future casino party, if the company has one
A nice dinner for couples is more my speed
I would rather not attend Company parties
Decline to answer

Optional: Please include ideas for company parties that you would be interested in:

EMPLOYEE PORTAL

http://mconmgmt.com/employee-portal/

Employee Handbook

EMPLOYEE HANDBOOK: My signature below indicates that I have received a copy of the Company's Employee Handbook. I understand that this handbook contains information regarding the Company’s rules, regulations, and benefits which affects me as an employee. I acknowledge that I have read and understood the Company's policies within the Employee Handbook. I also understand that the Company may revise, supplement or rescind policies, procedures or benefits described in the manual, with or without notice but that I will always have access to the manual via the Employee Portal http://mconmgmt.com/employee-portal/ SIGNATURE: *

Clear Signature

Drug and Alcohol Policy

DRUG AND ALCOHOL POLICY: In compliance with the Drug-Free Workplace Act of 1988, the Company has a longstanding commitment to providing a safe, quality-oriented, and productive work environment. Please familiarize yourself the information regarding our drug and alcohol policy located in the Employee Handbook. I have read and understand the Drug and Alcohol policy contained in the Employee Handbook. Further, I understand that the Company may revise, supplement, or rescind policies or procedures described in the drug and alcohol policy, with or without notice but that I will always have access to the policy via the employee portal: http://mconmgmt.com/employee-portal/ *

Clear Signature

Safety Manual

SAFETY MANUAL: I will never perform work that I believe is unsafe or perform work I think is likely to cause injury or a health risk to myself or others. I will report all near miss or accidents I sustain or witness immediately to my superintendent and will submit a near miss report (link below). If I have an accident, I will submit to post-accident drug testing. In addition, I will immediately report to management all unsafe acts I witness regardless of an accident resulting from the act. I have read and understand the safety manual in its entirety. I agree to abide by all rules and regulations contained within and understand that any violations of the safety policy could constitute disciplinary action up to and including termination. https://southamandassociates.com/safety-manual/ Near Miss Report: https://southamandassociates.com/near-miss-report-form/ First Report of Injury: https://southamandassociates.com/first-report-of-injury/ SIGNATURE: *

Clear Signature

Attendance and Punctuality Policy

ATTENDANCE AND PUNCTUALITY POLICY: We care about and appreciate our employees. Our goal is to have each of our employees working in an environment that fosters positivity and accomplishment. However, to keep the business running efficiently, we are required to each individual within our organization performing the essential functions of their role with a high degree of proficiency and effectivity and reporting to In addition, poor attendance and excessive tardiness is disruptive to the department and the company. Our attendance and punctuality policy can be found in the employee handbook. I acknowledge that I have read and understood the Company's Attendance and Punctuality policy within the Employee Handbook and will abide by all rules and regulations within the policy. http://mconmgmt.com/employee-portal/ SIGNATURE: *

Clear Signature

Updated Flex Time Off Policy

Updated Flex Time Off Policy: Please note: Our FTO Policy has changed. All employees who were hired prior to 10/19/2023 will be grandfathered into the old FTO Policy. Please refer to the updated FTO Policy here: http://mconmgmt.com/flex-time-off-policy/ I acknowledge that I have read and understand the current FTO Policy and know which policy I am under. SIGNATURE: *

Clear Signature

Company Credit Cards / Petty Cash Policy:

Employees who are issued company credit cards are responsible for tracking each charge incurred. Reporting of all expenses will need to be provided to Accounts Payable as soon as purchases are made. Any purchases on a company credit card or with petty cash that are not accompanied by a receipt will be deemed personal purchases and be the responsibility of the employee. Employees who make (or allow other employees to make) personal charges on company credit cards will have their credit card revoked and the charges will be the responsibility of the employee. This credit card policy also applies to fuel cards. All fuel charges are to be reported to Accounts Payable to ensure charges are costed to the correct job and by machinery. I understand the above company policy and agree to abide by all policies set forth regarding company credit cards and funds. SIGNATURE: *

Clear Signature

Benefits (Open Enrollment was November 8 - 20, 2023)

I understand that Open Enrollment was in November, 2023 and that if interested, I was required to sign up during that time and that 2023 health insurance benefit DO NOT automatically roll over. I also understand that if I did not sign up, I will need to wait until 2024 Open Enrollment or have a qualifying life event. SIGNATURE: *

Clear Signature

Slavic 401(k) and Roth

Southam and Associates will match your contributions up to 1% of your income not to exceed your contribution amount. Our goal is to increase the matched amount based upon company profitability. Anyone who has been continuously employed (full-time) for over 3 months can join at any time.

Here's the link to enroll: www.slavic401k.com

For more information: https://www.slavic401k.com/participants.html

Pronto

Pronto is our main line of communication with the company. It is your responsibility to check Pronto regulary to receive important information. You may do this through the Pronto app or on a web browser. I agree to refer to Pronto regularly and understand that all important information will come through this platform and it is my responsibility to check for those announcements and information. SIGNATURE: *

Clear Signature

Employee Portal

EMPLOYEE PORTAL: Please visit our employee portal and familiarize yourself with the tools available to each of you. The Employee Portal contains information on benefits, company policies including FTO, FTO forms, STIP/LTIP Program details, Tax information, Instructions on how to pull copies of paystubs and W2, and more. In addition, please be aware of a new policy regarding discretionary bonuses. Beginning in 2023, any employee who has a written warning on their record runs the risk of having their discretionary bonus forfeited or reduced for the quarter in which the warning was issued. For any questions regarding the bonus plan, please see Michael Sears. Signature: *

Clear Signature

Employee's Tax Liability

By signing below, I understand the following important information regarding tax liability: This message is to clarify our company's position on tax matters and your responsibilities as an employee. As an organization, we want to ensure that all our employees have a clear understanding of their tax liabilities and obligations. Our company is not a tax specialist, and we are not authorized to provide personalized tax advice. Each employee is responsible for their individual tax compliance, including the accurate reporting and payment of taxes on income earned from our organization. We highly recommend that you seek the advice of a qualified tax professional to assist you in understanding your specific tax situation and any potential deductions or credits you may be eligible for. If you need resources or guidance on finding a tax specialist, please don't hesitate to reach out to our HR department, and we will be happy to assist you. We understand that tax matters can be complex, and we want to support you in every possible way. Please take the time to review your tax obligations carefully, and if you have any questions or concerns, feel free to discuss them with a tax professional. *

Clear Signature

Drivers of Company Vehicles:

MEDICAL CARD: If you are driving a company vehicle and trailer with a total weight (truck and trailer) of over 10,000 pounds, you are required to have a medical card which requires a DOT physical. DOT physicals must be completed by December 22, 2023. | Concentra Orem Location: 601 N 1200 W, Orem, UT 84057 | Hours: 8am-5pm M-F. I have read and understand the instructions regarding a DOT medical card and will reach out to the logistics team (Tiani and/or Rae) with questions.: Signature: *

Clear Signature

VEHICLES / CLEAN AND WEAR SEATBELTS: The cab of the vehicles must be clean of debris, tools, and trash so each passenger has a safe place to sit. Seats belts are required to be fastened BEFORE the vehicle begins driving. Failure to wear your seat belt could result in termination. SIGNATURE: *

Clear Signature

DRIVER'S AUTHORIZATION - EVERY EMPLOYEE TO SIGN: Company policy absolutely PROHIBITS employees from driving company vehicles or even moving a Southam vehicle on the lot or jobsite without a valid driver’s license. Employees are not allowed under any circumstances to get behind the wheel of company vehicles without being added as a designated driver to the Southam and Associates insurance policy. Please sign here acknowledging that you have read and understand the Driver's Authorization policy: SIGNATURE *

Clear Signature

Tool Inventory 🛠 | Personal Protection Equipment Checkoff 👓 | Field & Shop Employees Only. - MUST BE COMPLETED BY DECEMBER 21, 2023

+ Company Vehicle Inspections

Mandatory for every field/shop employee.

Please have your crew leader make an appointment with Tiani/Rae and complete this task as a crew by December 29, 2023

Click the link to schedule an appointment ➡️ https://calendly.com/raelyn-s-ross/ppe-and-tool-check-in?month=2023-11

In addition, you can go in on a snow or rain out day by contacting Rae and rescheduling your appointment..

All company vehicles are required to be inspected by the logistics crew. Please contact Dorian through Pronto to arrange a time.

@DorianBee

My Safe Workplace Form

This form is available 24/7 to all employees to give your comments, concerns, or feedback. We also welcome any ideas you have on how to work smarter and increase productivity! You can also give a shout out to anyone you feel is doing a great job and deserves to be recognized!

Link: https://southamandassociates.com/my-safe-workplace/

SAFETY TRAINING - This section is only for employees who are in the field and shop

Aerial Lift Training

Field, Shop and Drafters are required to take the Aerial Lift Training regardless of when their certification card expires. Please click the following link to complete your Annual Aerial Lift Training. You must receive a score of 80% on the quiz. If you score less than that, please retake.

➡️ https://southamandassociates.com/wp-content/uploads/2021/11/Elevated-or-Aerial-Training-1.pdf

➡️ Quiz: https://forms.gle/jBVkq5e7GWDuks14A

Fork Lift Training

Field and Shop employees are required to take the Forklift Training regardless of when their certification card expires. Please click the following link to complete your Forklift Training. You must receive a score of 80% on the quiz. If you score less than that, please retake the necessary quizzes.

➡️ https://southamandassociates.com/wp-content/uploads/2022/01/Forklift-Safety-Training.pdf

➡️ Quiz: https://forms.gle/aU4TXd6J6xJHFpHEA.

➡️ https://southamandassociates.com/wp-content/uploads/2021/11/Elevated-or-Aerial-Training-1.pdf

➡️ Quiz: https://forms.gle/jBVkq5e7GWDuks14A

Fall Protection Training

Field and Shop employees are required to take the Fall Protection Training regardless of when their certification card expires. Please click the following link to complete your Fall Protection Training. You must receive a score of 80% on the quiz. If you score less than that, please retake.

➡️ https://southamandassociates.com/wp-content/uploads/2021/11/FALL-PROTECTION.pdf

➡️ Quiz: https://forms.gle/anwKmqhYPejUqguNA A